ops-os.ai designs and ships chat intake, document automation, and internal workflow systems for government, legal, and HR teams. PDFill AI powers the document engine underneath; we add orchestration, mapping, integrations, and delivery.
We map your real intake path, document bottlenecks, approvals, and handoffs instead of starting with generic AI theater.
pilot discoveryWe combine chat intake, deterministic document mapping, PDFill AI, and n8n or internal integrations into one repeatable system.
ops-os.ai buildYour team gets a working pilot with forms, routing, document outputs, and the operational glue around it, not just a prompt or demo video.
go liveAcroForm-first PDF processing with deterministic mappings, guided fill flows, and controlled overlay fallback when the document family allows it.
We turn dead forms into guided conversations that collect the right data before the document ever reaches a case worker or operations team.
Trigger PDFs from CRMs, inboxes, web forms, or back-office tools, then route outputs to storage, email, approvals, or downstream systems.
For V1s and regulated workflows, we prefer stable field mappings and observable job flows over black-box orchestration.
Short-lived storage, audit-friendly job handling, explicit mappings, and human review points where the workflow actually needs them.
Need a client portal, a case-worker console, a webhook flow, or a white-label document path? We build the wrapper around the engine.
Application flows, benefit forms, declarations, and multilingual intake paths where forms still run the operation.
Client intake, authorizations, compliance packs, and recurring document sets for firms that want less admin and faster turnaround.
Onboarding, employee packets, policy acknowledgements, and internal document flows connected to the systems your team already uses.
WhatsApp, web chat, portal, or internal assistant flows that collect the right data and hand off into deterministic document generation.
Case management helpers, approval queues, webhook flows, and document-triggered automations for lean ops teams.
For teams that need a fast pilot first and a reusable engine later, we can build the customer workflow without discarding the product core.
We can start with one painful process, build the intake and document path around it, and keep PDFill AI as the reusable engine for what comes next.